Before you start

You'll need the following ready before you begin:

  • Both the seller and buyer need active Alethium accounts
  • The buyer must have applied for and been approved for trade financing (if not, financing options will show as N/A)
  • The seller should have their invoice details ready (items, quantities, prices)

Seller: Creating a financed order

1

Start a new sale

Navigate to the Selling module and click New Sale in the top right corner.

2

Select buyer, currency, and line items

Choose the buyer you're invoicing and the currency you'll bill in. Then add your line items — item names, quantities, and prices.

3

Check buyer financing eligibility

Select Bank Transfer as the payment method. If your buyer has been approved for trade financing, you'll see their available credit displayed here. If the buyer hasn't applied for financing, this field will show as N/A.

4

Set initial financing terms

For eligible buyers, you can select financing terms when creating the order (e.g. 30-day terms). These are a starting point — your buyer will have the opportunity to adjust them before agreeing.

5

Review and commit the invoice

Preview the invoice PDF to check all details are correct. When you're ready, click Create Order to issue the order to your buyer.

Buyer: Reviewing and agreeing to an order

1

View received orders

Log into Alethium and open the orders you've received. You'll see a list of invoices from all of your sellers.

2

Adjust financing terms (optional)

Before agreeing, you can change the financing terms if needed. Click Change Financing, select your preferred terms (e.g. changing from 30 days to 60 days), then click Save.

3

Agree to the order

Once everything looks correct, click the menu to the right of the order and select Agree to Order. Once agreed, the order is locked — if changes are needed, the seller must cancel and create a new one.

What happens after agreement

  • Seller gets paid — Alethium disburses funds to the seller on the next business day, regardless of the financing terms the buyer selected
  • Tracking — the seller can optionally add a tracking number; once goods are delivered the buyer can mark the order as Complete
  • Buyer repayment — the buyer repays Alethium according to their selected financing terms; this is entirely separate from the seller's payment

Common questions

When exactly does the seller get paid?
Funds are disbursed to the seller on the next business day after the buyer agrees to the order.
Can the buyer change financing terms after agreeing?
No. Once the buyer clicks Agree to Order, the order is locked. If terms need to change, the seller must cancel the order and create a new one.
What if my buyer hasn't been approved for financing?
Financing options will show as N/A. You can still create the order using direct bank transfer, or your buyer can apply for financing separately and you can reissue the order once they're approved.
What financing term lengths are available?
Available term lengths depend on what your buyer has been approved for. Common options include 30, 60, or 90 days. The seller selects a starting term when creating the order, and the buyer can adjust it before agreeing — as long as the term is within their approved limit.
What happens if the buyer never agrees to the order?
The order will remain in a pending state. No payment is made and no financing is drawn until the buyer clicks Agree to Order. If you need to make changes or the buyer is unresponsive, you can cancel the order and create a new one.

Still need help? Our team is happy to walk you through any questions you still have.

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